Leases are legal instruments or contracts which are legally binding for all parties and come with risks and responsibilities. Any lease engagement requires Property Service Unit professional oversight.

The Property Services Unit is the final approver of most lease applications put forward by church bodies. In some circumstances the Property Services Unit may delegate the right to approve to other church bodies.

Leases for less than three (3) years duration, including all option periods, and no more than $500,000, may be approved by the relevant Presbytery and forwarded to Property Services

Any church body considering leasing a Uniting Church property must consider

  • The size and scope of the Uniting Church Mission Need underpinning the need for leasing a property.
  • The impact on any other part of the church.
  • The financial capacity required to meet all associated costs initial and ongoing.
  • A risk assessment on the prospective tenant.
  • The required authorised approvals as determined by our governance arrangements (Regulations and By-Laws).

Church bodies are required to contact the Property Services Unit and to complete a Lease/Licence Application Form that can be found here.

NOTE: For all other bodies, the proposal is to be submitted to Property Services Unit, which in turn will submit the proposal to the Uniting Resource Board for approval.

All legal lease documents once signed by the tenant are submitted to Property Services Unit along with a Certificate of Correctness which has been completed and executed by the body’s legal representative. The Property Services Unit facilitates the execution of the documentation by the Property Trust.

The Property Services Unit enters the details of the lease into the Synod Property Register and the relevant body assumes ongoing responsibility for the lease.

To ensure that all obligations have been anticipated and met, contact the Property Services Unit from the outset.

 

When temporarily hiring out a hall or any other part of the church property the church body must ensure that the hirer (or the client) has the requisite insurances in place before using the venue.

For private individuals wishing to arrange public liability insurance for casual/single events can be arranged by the Synod by completing the Hall Hirer’s Application.

In such circumstances the parties must complete a Hiring Agreement which details the terms, conditions and obligations of the parties.

The church body is legally obligated to ensure that the premises are compliant with the relevant legislation. Copies of the agreement should be forward to the Property Services Unit for noting.

Any church body considering tenanting a property must consider

  • The size and scope of the Uniting Church Mission Need underpinning the need for tenanting a property.
  • The impact on any other part of the church.
  • The financial capacity required to meet all associated costs initial and ongoing.
  • A risk assessment on the prospective property.
  • The required authorised approvals as determined by our governance arrangements (Regulations and By-Laws).

Church bodies are required to contact the Property Services Unit and to complete a Lease/Licence Application Form.

NOTE: For all other bodies, the proposal is to be submitted to Property Services Unit, which in turn will submit the proposal to the Uniting Resource Board for approval.

The Property Services Unit enters the details of the lease into the Synod Property Register and the relevant body assumes ongoing responsibility for the lease.

To ensure that all obligations have been anticipated and met, contact the Property Services Unit from the outset.